Part-Time School Office Administrative Assistant Wanted

IreneNg · 发表于 2014-2-24 10:55

The Administrative assistant typically is the hub of the school office. You where things are, how to get things done and who can help with particular tasks and projects. You disseminate information to parents, staff and students, process fiscal information, ensure compliance with legal and financial requirements, schedule meetings, maintain records and monitor department and program activities.
You are often the go-to person for many tasks and is relied on heavily by others. As a result, you must be adept at dealing with and accommodating a variety of people and personality types – parents, children, teachers, volunteers, education director,  board members,  and, of course, the principal.
Responsibilities and Duties
 Student Services:  student registration, student records management, communication to students/parents, students/parents inquires
 Teacher Services:  teacher records management, assist with new employee documentation and orientation
 Train volunteers, teacher assistants and junior office administrative assistants
 Prepare and post agendas. Attend board meetings and record minutes
 Compile statistics and gather data as needed
 Update school policy with new or revised policies and maintain school policies
 Assist with fiscal year preliminary and final audit
 Annually prepare a teacher seniority list
 Prepare Professional Development power points, printing, reports
 Perform various computer, word processing, Excel, PowerPoint typing responsibilities and written communication skills, such as: forms, school programs, correspondence, student handbooks, school communication, newsletters, schedules and a variety of reports
 Complete purchase orders for office and school supplies for authorization, check orders received, and maintain an inventory of office supplies.
 Perform  office duties such as payroll preparation, Schedule Casino/Bingo volunteers, prepare letters/reports/documents for the Casino/Bingo license, mail distribution, collating, filing, recording, sorting,  duplicating, faxing, laminating
 Operate computer-based programs for accounting, student and personnel information.
    Perform the financial functions required to maintain school financial records. This can include petty cash distribution, record keeping, bank transfers and transmittals, and maintain an accurate record of accounts payable and cash flow activity
 Be knowledgeable about and supportive of administrative procedures and directives.
 Deal tactfully with staff, students, parents and the public
 Follow up on student attendance and absentees by phone
 Distribute student messages, as required
 Complete online submission and maintenance of records Alberta Education for students in regards to entry/withdrawal/suspension; registration of high school credit classes for teachers and students; mark submission at semester end; printing transcripts for proofing and  making necessary corrections
 Distribute textbooks and order textbook printing
 Supervise classrooms for a short period of time, if a teacher is called from the class
 Engage in lifelong learning with respect to training, in-services and courses of study
 Conduct oneself in a manner appropriate to an educational institution that provides services to children
 Any related duties as required

 Required Education, Knowledge, Qualifications and Experience:
 A minimum of Grade 12 diploma or equivalent
    A minimum of two years office or administrative assistant experience or a minimum one year of Office Administration  training at a recognized institution of Education, would be a definite asset
 Excellent verbal and written communication skills in business English and Chinese
    Knowledge of basic accounting practices.
 Demonstrated knowledge in the operation of office equipment, such as the following:  telephone, photocopier, fax, computer, printer, laminator.
    Demonstrated knowledge of office methods and procedures used in maintaining an office.
 Proficiency in the operation of computers, word processing applications and additional software comparable to those currently used in the school
 Minimum keyboarding speed of 50 wpm.

 Required Skills and Abilities:
    Superior interpersonal and communication skills, both verbal and written in both English, Chinese -Mandarin and Cantonese
 Excellent listening skills and ability to carry out directions in a timely manner
    Excellent time management skills, including punctuality
 Ability to work independently with minimum supervision as well as a team player when required
 Ability to prioritize multiple demands and manage time.
 Ability to maintain strict confidentiality relative to school operations.
    Ability to deal effectively with a broad range of members of the public, including parents, government and Board members
 Self-directed, as well as task and goal oriented.
    Display a professional appearance and a positive attitude
    Accurate filing and proofreading skills.
 Ability to do Light Load Work which includes: - 1. exerting up to 20 lbs. of force occasionally – 2. exerting up to 10 lbs. of force frequently to move objects

Work Schedule:  Every Saturday from 9:00am- 4:00pm and work from home duties might applied.

If you are looking for a long term part-time work with a great team, please e-mail your resume to:  info@norwoodca.net

Please note will receive a letter from us acknowledging receipt of your resume within a couple of weeks after we receive it. In order to reduce the administrative burden of handling large numbers of applications, only candidates chosen for interviews will be contacted after that point.

For more information about the Norwood Chinese School: www.norwoodca.net

cyz0116 · 发表于 2014-2-24 15:16

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[招聘信息] Part-Time School Office Administrative Assistant Wanted