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Summer Volunteer Services Annual Projects Assistant6 \- J- r2 i& j9 K$ T9 H$ f
& y6 U$ N# \' O; I4 I0 OPurpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects." d- j& `# F, b% L; F
To assist the Volunteer Coordinator in completing up to five annual projects:% q( G, A) f! l. Q7 A
1. Volunteer Evaluations: May, & June & |- X, v9 ~' Y5 Y
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.
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- \; f0 u9 g+ R9 O% E Distribute evaluations to on-site volunteers
4 E- T2 a+ }- A w Collect completed evaluations from on-site volunteers
. \$ B; \: B g/ r2 f7 z Collect completed forms from prior groups (from paper file)
" H' Z7 P6 M. M Enter data into Excel FCSS database
: }* s( E9 \9 M$ ]& x Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team, {2 W" H6 H7 _9 y o
 Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations1 b* h9 k$ e) W3 b6 D# Q
 File all completed forms and results
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, C% a) Z, V+ g7 A3 h2. Volunteer Appreciation Project: May & June$ f3 H% [% H3 U1 ~
Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.
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 Create volunteer appreciation event invitations2 O" J! x$ V! n" C1 a* h! w8 x( p
 Create volunteer appreciation event posters+ t0 ]+ F1 `" K
 Distribute invitations and posters
* H" W; k2 y% K Create invitation RSVP spreadsheet
6 w+ p1 ~4 r' N( \$ [& ^) b' u Shop for supplies5 D* \/ N* \) x% X- v: \
 Assist with Site set-up
1 O! l2 F; m+ {2 k Assist with Event hosting
9 c! v! h1 G- y8 U* N Assist with site tear down; v6 k3 C0 w) x2 J. s7 A' V
# F( `( o/ k5 ^0 r' t C3. Database Update & Audit: July4 w0 ^% c; ?. C& X, W3 D! ~
Assist the Volunteer Coordinator in maintaining accurate and up to date records.$ ?6 K5 ]) o( E; a2 c1 D: Q
. |4 b, u: [. A6 b3 E Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).
0 \7 r0 c# q- S6 K) | Make any needed updates and corrections in excel database." X4 `! J9 o$ S8 R0 Q5 i# Y I# ?7 w) B: {
 Update and/or correct volunteer contact information in excel database+ e, B- U0 Y8 k X
 Update and/or correct volunteer contact information in filing system: J% o; N& F8 B0 `- ^( Y! [
 Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team' S. ` i* H# G& V& W5 Z
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4. Angel Tree Gifting Program: July & August
- o2 N3 D G# ?. F8 [Assist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.9 U9 Z' j& R0 r0 i, C/ ^ K
$ D7 t( P$ g2 q1 w! Z Create a letter to be sent out to previous sponsors+ ]" a4 F" C3 q6 e; z1 p
 Mail out letter to sponsors (email and post); m$ Q c6 \0 Q1 l8 G3 W/ ^
 Contact sponsors for current program year’s commitment and start dates
8 t4 V. I' E+ g0 e+ [6 B Create schedule for sponsors start dates9 e5 i( K( h0 }/ r6 ]8 G5 x! ~
 Schedule dates for collection of toys! e7 U: W9 B1 B6 K
 Send confirmation letter with start and collection dates to sponsors* N5 J: o- ]3 F% i" F
 Distribute first copies In person, via email and post" k: ^. Q) Z R& p+ ?) p. E
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5. Volunteer Newsletter: July & August
3 u( q2 v1 U3 _1 K4 JAssist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.8 y2 K* n. k% U, P# O( e
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 Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:- r8 a& l1 `9 K2 _
o Create a Newsletter template
0 r ^& v+ D; k" v- i- h4 ~o Create creative titles based on Seasons or pertinent Events
1 y6 z8 y5 j1 V3 f" y4 Fo Enter pertinent event, fundraising, volunteer opportunity dates & S/ |7 q, l0 F7 Q
o Enter appropriate pictures/ V, u+ V% h7 b- R m" i9 F
o Choose and enter appropriate quotes for theme for each newsletter
~: i1 P9 Y# T' ^5 xo Write a short informative and motivational message for each publication
% V- L9 P$ e$ ^7 Co Create a color scheme for each publication3 O+ E! ?& n# T6 H& T5 a/ |
8 V) k/ z" d- s! }6 |2 S/ N" jEducation:
/ ^, y } `6 `# B/ F# E Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.
/ I. R& w* j, B, a5 m Completed course work or proficiency with Excel, Microsoft Office, and Publisher.
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, _ \0 \* C# y2 JQualifications:
* s/ h1 l7 U s. ?! A7 P Keen attention to detail' F) Y' ~( `2 ^# p5 b6 @- G
Creative visual and written skills& k, b( O0 b+ {" \! I4 [
Ability to work in fast paced environment
, S p# o; U- k1 ]2 {0 ` Ability to handle multiple deadlines. ^; H* F% Q e; k) D, h
Flexibility
' a; B" J! g) c6 N- p Excellent word processing skills
8 @* R6 Y& a7 r+ O+ y3 \6 k' n7 x5 s Excellent command of the English language- h1 b7 q5 O! b5 Z; i
Above average written and verbal communication skills8 i o4 D* G- k/ \+ a2 ]
Good organizational skills2 b0 ?- }( x8 U z
Quick typing and data entry skills' D% m$ J( l1 s, V5 U+ G
Accurate data entry skills& p: \, ` q# L0 g/ _7 q* I% @
Ability to work independently and on a team
0 \/ a( q A1 W/ R. |. MAbility to work with a wide variety of individuals
' i6 o) U/ J5 w1 X r* qAbility or experience in working with marginalized and disabled individuals
7 m9 q3 n& J( f0 |; dExcellent customer service skills+ d1 K& s, D4 U5 |7 w+ @2 i
Respect for the religious beliefs of the Salvation Army Community and Family Services 1 n" O" I9 y9 ^/ A; x3 d M
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