Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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( ?8 s3 O6 w1 L/ l# T2 P" d( P% B% [Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

6 b( I0 S4 S& k: T1 ECHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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: @# B3 V" N+ @) M# ^, N! r• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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, K; p3 |: U. V% X• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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( q  X$ l3 p5 D. c0 I• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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# v* {0 w5 h. F• Support maintenance of Human Resources records and the development of employee handbook.
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) ?, l; @& n# j- }• Perform financial administrative duties as required.
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Key program support duties
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. V, A8 H" S2 y5 `. ]7 I9 u, KInternational Projects and Public Engagement/Communications:
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' `2 @- D4 h1 g, d8 D) f3 c• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

9 |  s- `4 z6 a: @; G• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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7 y, k; a  u$ \; b( w0 }• Support management of online publicity and communication tools.

1 ?3 I8 G) R, S# q6 u" p• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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( z6 S( i4 L5 t/ t1 _• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

$ z) v7 n) C6 C% ~2 P( r• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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8 E; D; O3 j+ J& z  h& Y• Support logistical work required for CFCA’s Annual General Meeting
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7 u4 i& R- s1 y/ c: s& P7 ?/ ?& L+ G• Assist in administrative tasks related to donor recognition and event reconciliation as required.

" |! @$ j& I) f1 F  z. oSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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- n& ~1 ^/ E/ w7 fThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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# u7 ^8 t+ k& d# y$ [, v5 o3 G/ JThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

% }# T& s$ v3 y  }- |; g3 R7 @Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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+ G# V! o7 |) `: \# k) b1 M, UPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org