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. J/ A& r1 f3 ESummer Volunteer Services Annual Projects Assistant
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& X0 R) e# `6 N) XPurpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.* s2 d. y3 p( Z' ~; O& @4 n1 w# u5 e
To assist the Volunteer Coordinator in completing up to five annual projects:
6 H3 Q0 y9 F) s. T3 [" x1 @9 u8 ~1. Volunteer Evaluations: May, & June 0 h! ]. P1 Y2 U
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments." _5 Z( u- z- r2 f; j! i8 l e
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 Distribute evaluations to on-site volunteers1 t; E' j/ d! _2 E6 p1 B
 Collect completed evaluations from on-site volunteers 0 z( ]- D; F2 a' r0 m
 Collect completed forms from prior groups (from paper file)9 J7 p% f5 C: k* k+ V
 Enter data into Excel FCSS database
6 |2 O/ _, `; p3 B. i1 V0 @# _6 k+ g) r Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team
: L, g5 u3 ~" f& d Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations( m" [: ~8 M" ]7 W
 File all completed forms and results
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% [, }4 h9 C# F" y& F( ~2. Volunteer Appreciation Project: May & June5 {2 f) h2 ?7 S$ y7 G: Q# S, S7 f+ @
Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.2 M1 c" {1 h$ s, Z) M9 D7 r
: _( w) I& U4 V7 q% a: J0 X Create volunteer appreciation event invitations
+ H$ n: t. m) O Create volunteer appreciation event posters1 _2 ?% N! T4 i) }
 Distribute invitations and posters: x( r# n3 r) |. } R6 V& t2 G7 F
 Create invitation RSVP spreadsheet8 s, d& \- {' l6 d" S# e& b
 Shop for supplies7 z4 C; h, x& | R }% |9 X
 Assist with Site set-up/ D* k9 t: a/ |/ H" i
 Assist with Event hosting
, q7 [+ L; D7 w- g Assist with site tear down
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3. Database Update & Audit: July
4 {0 P! A# Q# {! J" }, JAssist the Volunteer Coordinator in maintaining accurate and up to date records.7 ]/ [, j, Q6 C4 l
( X' g3 j8 b8 P- z Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).: ~- j0 b' k5 r1 |4 @# q: }
 Make any needed updates and corrections in excel database.
5 K9 q7 r- M! @% E* M) h Update and/or correct volunteer contact information in excel database
* ?$ B1 ~, P, l: c7 ^1 j Update and/or correct volunteer contact information in filing system
) B: H( U- N* K8 z+ |4 h Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team' \6 x' f$ C E5 B' H6 ]
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4. Angel Tree Gifting Program: July & August
2 ^4 p. ^2 ^3 J- c) `Assist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.+ x& }9 k6 K: d1 e
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 Create a letter to be sent out to previous sponsors
8 n. e S8 c& h( m; T Mail out letter to sponsors (email and post)
4 K# T0 r# z3 k2 h Contact sponsors for current program year’s commitment and start dates
2 U* r+ b) M. ~( s Create schedule for sponsors start dates* g q1 O: H' }# u! g) w3 V- _
 Schedule dates for collection of toys- O7 p: w- \/ \
 Send confirmation letter with start and collection dates to sponsors
/ G) w n4 N& A Distribute first copies In person, via email and post1 f6 X1 A3 O9 t W% o( j
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5. Volunteer Newsletter: July & August, \/ z3 K& t" @0 A1 ?
Assist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.( Z" \* }5 z- R! q' p
) r( Z1 a2 }0 |; h9 C( h/ }9 c3 | Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:* [ N2 `' a1 Z( |& M
o Create a Newsletter template0 K. Y2 k5 m2 U2 D# f
o Create creative titles based on Seasons or pertinent Events6 k+ k5 E' F7 I8 P9 V
o Enter pertinent event, fundraising, volunteer opportunity dates
, {% J3 c6 |* X D2 Lo Enter appropriate pictures4 \7 g( b" m1 I9 l, r6 U
o Choose and enter appropriate quotes for theme for each newsletter
1 X" l' F" M: Y8 W1 Uo Write a short informative and motivational message for each publication2 l3 N% G$ W. V# M8 n( p% D6 n# y2 `
o Create a color scheme for each publication
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Education:& L+ i% M5 c2 v! r0 r: \- S! \
 Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.
$ y- H4 K" F- x# m Completed course work or proficiency with Excel, Microsoft Office, and Publisher.
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, O; Q/ d3 X( l' l0 ^Qualifications:
5 G" R5 Q; N5 w$ W; X/ e( I Keen attention to detail( Q" z! l" Y0 `- B& j
Creative visual and written skills2 t8 T5 l3 d7 A9 @7 ^
Ability to work in fast paced environment# Q7 s/ _3 a/ o, l; e" F5 L
Ability to handle multiple deadlines" j6 _) n9 C5 s- o" j6 v
Flexibility
2 J1 r6 s: M" F# v }. @+ ^! t Excellent word processing skills
3 X9 ?/ T& p9 j! f8 D) n' N3 { Excellent command of the English language
+ V4 l% j# a5 p5 q3 \; h- ] Above average written and verbal communication skills
' L, J1 H9 Z' n% U0 t ], \ Good organizational skills
, q: ]: Y7 V5 |# ~ Quick typing and data entry skills/ S) S5 q# O3 ]$ J
Accurate data entry skills+ r3 G) |3 E5 ]
Ability to work independently and on a team- P) q8 U1 e5 f! K
Ability to work with a wide variety of individuals9 T! \7 y) |* @# e
Ability or experience in working with marginalized and disabled individuals4 ^# C* ^- W: g
Excellent customer service skills( m4 p8 P3 e3 [; X
Respect for the religious beliefs of the Salvation Army Community and Family Services 1 {5 `$ j9 x" G6 d2 w. r, L! H# j
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